As spring comes to a close and temperatures continue to rise, now is the time to begin planning for any event hosting you hope to do this summer. Whether you are looking to host a fundraiser, charity auction, or business party this summer, it is crucial to figure out the logistics now to avoid last minute scrambling and high stress event days.
Hosting doesn’t have to be overwhelming. Use our guide to help you make your event planning seamless so you can host stress-free and fun-filled events this upcoming summer season.
When planning catering for your event, be sure to consider the provision of food as well as drink. Food service is easiest to facilitate when you either opt for in-house catering offered by your venue or you hire an independent catering company.
When determining your catering company, it is essential to make sure you are choosing a provider with a catering menu that considers common food allergies and dietary restrictions. For example, you will want to make sure your catering provider’s menu offers vegetarian, gluten free and dairy free options to accommodate vegetarians, vegans, celiacs and anyone with a dairy restriction.
Providing Alcohol Service
The trickier aspect of catering is the supply of drinks due to the regulations that come with alcohol service. If you are planning to provide guests with alcoholic beverages at your event, there are several important things to be aware of.
There are many different alcohol service license types offered across the country, but the one to consider acquiring for your private event would be on-premises license type 77-Event Permit. This permit allows for the selling of beer, wine, and distilled spirits to be consumed on a premise under the control of a licensee.
Additionally, In the state of California, you will need to have responsible beverage service or RBS certification to participate in the sale and service of alcoholic beverages as of July 1st, 2022. If you do not yet have this certification, you can get training for RBS online to help you get your certification in time for your event.
Location, Location, Location
When picking a location for your event, it’s important to pick a venue that makes sense in terms of proximity as well as size, layout, costs, aesthetics and overall flexibility.
Consider how many people you plan to invite, and if the venue can accommodate that number of people. If you have an aesthetic planned for your event, consider if the event either has the aesthetic, or has the flexibility and layout to be elevated and decorated to match. Some venues may also have more restrictive layouts that may hinder the social aspect of the event, so it’s also important to take this into consideration.